What is embroidery

Embroidery is the process of adding thread to a cloth to add a pattern or image .Using an embroidery machine you can write text with thread on cloth surfaces or draw images to make logos or patches! You can also embroider different colours by layering.

An embroidery machine looks like a regular sewing machine however it has a motorized bed that moves along the x-y axes with an automated needle.
It can embroider (print) only one colour at a time. Will have to replace the spool of thread each time you want a new colour.

Creating an embroider design

We use a program called PE-DESIGN NEXT 9 to make embroidery designs.The program is found on the computer attached to the sewing machine.

  1. Begin by creating a new file
    Changing the view mode to Realistic in the View tab makes it easier to work with the program!
  2. You can insert shapes into the work area (the big white box in the center) by selecting a shape and then holding and dragging to draw the shape you want. If you do not see the shapes button, switch over to the Home tab.
  3. Change the colours.
    Click on the shape then in the Attributes tab, then click on the spool and select the colour you want it to be in the side panel. You can do this too to change the colour of the outline.

    Note: Make sure all your colours are consistent throughout. (Don’t have 3 different shades of blue if you want the same blue throughout the print)
    The more colours you add, the longer it will take to embroider and more spool changes you will need to do.
  4. Changing Stitch Pattern.
    You can also change the stitch pattern in the attributes tab to get different effects to your design.
    Here you can see some of the different stitch patterns, there are also different stitch patterns for the outline.
  5. Optimizing for Sewing Order
    Since the embroidery machine can do only one colour at a time, it is important to optimize the file to do all the same colours at once. We can do this by grouping the same coloured layers together in the sewing order panel on the left.
    You can see that this order we have in the example is inefficient since you would need to take the black spool off and then put it back on later. Instead you can do the black all at once and have to change the spool colour 3 times instead of 4.
  6. Finishing up
    Save your work.Go to the Home tab. Plug in your machine to the computer. Send your deisng to the machine.

Using the Embroidery Machine: Brother HE240

The embroidery machine is very finicky and needs everything to be right to operate properly.

Precautions before use:

Operations checklist

Before operating the machine, you need to set it up to get it working. Make sure that:

Turning on the machine

The power switch is found on the side of the machine.
You will be prompted a message after turning it on, hit OK

If the machine is not already threaded or is threaded with the wrong colour, follow the steps for threadging the machine.

There are two pre-steps that come before those numbered on the machine.

  1. Insert the spool of thread into the long pin.
  2. Place a spool cover on top of the spool. Make sure you use a spool cover that’s bigger than the spool.
  3. Before threading, make sure the needle is in its highest position. If not you will have to adjust the height with the knob show on the right side of the machine.

Note: It is advised that you use thread meant for embroidery. It would say embroidery on the spool, this yields higher quality results.

Now we are using the steps that are on the machine.

  1. Bring the string through the metal hook
  2. Continue bringing it underneath the plastic piece
    You can also see the visual guide on how to do this that is on the machine.
  3. Pull the thread down the side of the machine into the slot.
    Now take the thread and wrap it around the thin plastic U shaped part, pulling it all the way up.
  4. Keep pulling the thread up and then pull it toward the machine
  5. Then pull the thread down, you will notice that it will latch onto the metal piece on the inside
  6. Note: If the thread does not latch onto the metal piece, try again until it does

  7. Make sure the needle is in the highest position, then pull down the thread and latch it to the hook above the need labelled 6.
  8. Then pass the thread underneath the metal piece show in the picture and around the plastic part labelled 7.
  9. Almost done! Push down the lever, this should pass the thread through the needle. If it does not, you have to adjust the height of the needle using the knob on the side and try again.
  10. Finally pull the string from the needle and cut off the excess length. (Leave about 10cm) That’s it for threading the machine!
  11. Note: Do not pull the string out of the needle, only the excess part to cut it off

Rewinding the bobbin

A sewing machine needs a feed of thread from the bottom too. Otherwise the thread wouldn’t stay onto what you’re sewing on. You can see in the demonstration on the side how the bobbin role is important when it comes to sewing.

The bobbin is found in the bottom of the machine and needs to be refilled every time it runs out, otherwise the machine will not sew.

If the bobbin is empty, you must follow the steps on rewinding the thread onto the bobbin.

  1. Take the lid off the bobbin as the diagram shows, then take out the spool of thread and remove any remaining thread from it.
  2. Turn on the machine and place the spool on the top of the machine as shown.
  3. Pass the thread under the hook then around the metal cylindrical part as shown.

  4. Then wrap the thread around the spool several times so it doesn’t come off or get loose. Make sure it is in this direction.
  5. The start button (The one with the arrow) should now be yellow, press it and it will start winding the thread around the spool.
    Once it’s nearly full, press the yellow button again to stop it.
  6. Push the bobbin the other way as show and take it off the winder. Your bobbin is now refilled!
  7. Take the lid off the bobbin as you did before. Take the end of the thread
  8. Take the end of the thread and place it under the plastic tab.
  9. Then take the thread and loop it in around the plastic grove as shown.
  10. Once done, put the cover back on and push it in.

Setting up the print bed

Take the plastic hoop off the embroidery machine:

  1. Pull the metal tab
  2. Pull upwards on the plastic hoop to remove it
  3. Once it is off, push the tab up to bring up the foot.
  4. Slide the hoop off from under the foot

Do not move the arm, this can ruin the machine.

Loosen the screw until the top half of the loop comes off. Do not fully unscrew the screw.
Place the stabilizer sheet on the bottom half of the loop with the screw (This step is optional, but a stabilizer leads to higher quality embroiders and is less prone to failure.
Place the piece of cloth you wish to embroider on top , followed by the top half of the hoop.
Note: Make sure the arrow is on the top and not pointing towards the screw. If it is change the orientation of the top piece. Push in the plastic top part from the corners and gently tighten the cloth as you’re doing so. Once the top part of the hoop is fully in, tighten the screw.
Note: Make sure the piece of cloth is tightened evenly across the hoop and doesn’t have any creases. If the foot is down, push the lever up to bring the foot up.
Slide the hoop under the foot
Put the hoop in the arm. Push it in until it clicks into place. That’s it! Now the bed is ready

Loading a design onto the machine

Plug in the USB cable in into the back of the machine and connect the other end to your computer.

Open your design in the PE-Design software and go to the Home tab.
Click on Send > Send to Your Machine and then select the first option in that list.

Preparing your design

Click on the computer icon to access the designs you loaded from the computer.
Select your design from the screen.
Press on the pocket.
When you see this screen, it is ready to embroider.

Making Adjustments to Size and Position

Press the Adjust button.

Then press the Layout button

Changing the position

Changing the size

When you are done making the adjustments, press the back button until you are back to design screen with your design on it.

Embroidering your design

When you’re on the screen shown below, then you are ready to embroider the design!

Push down on the lever to bring the foot down.

The ↑ (Go) button should now turn green. Make sure there is nothing around the embroidery machine and press it! The machine will now start embroidering!

Do not touch the machine while it’s operating.

Multi-Coloured Embroiders

Finishing up

  1. When your design is finished embroidering the machine will tell you. Press okay then press then scissors button.
  2. Raise the foot.
  3. Remove the hoop from the machine
  4. Loosen the screw on the hoop and take your embroidered design!


Here are some common errors that might appear and how to fix them:

  1. Bring up the foot by pushing up on the lever. (Very important)
  2. Use the screwdriver found in the machine’s part bin to loosen the black screw that’s show.
  3. Do not fully unscrew the screw and beware of sharp points from the needles. s

  4. Hold the needle with one hand and keep loosening the screw until you can pull the needle out. Make sure the needle does not fall into the machine.
  5. Now that the needle is out, you need to put in a new 75/11 embroidery needle. The flat end of the needle needs to be facing away from you when sliding it back up into the machine. (Same orientation as show in the image)
  6. Now that the needle is out, you need to put in a new 75/11 embroidery needle. The flat end of the needle needs to be facing away from you when sliding it back up into the machine. (Same orientation as show in the image)
  7. Make sure the needle cannot go up any further then tighten the screw.